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A tenant’s guide to apartment inventories

When renting an apartment, there are several documents that landlords and new tenant needs to prepare. Rental receipts, the tenant agreement, the inventory… With so much to think about, it can be difficult to know what each one needs to include. However, Lodgis is here to help. We’ve created a guide to use when preparing a new detailed property inventory, to make sure that your rental process goes as smoothly as possible.

What is it

The inventory, or check in, is a document made up before or just as the tenant moves into their new rental property. It details every part of the property and its condition, including the walls, ceilings, furniture, paint work, appliances, and also records aspects such as meter readings. It also includes the details of the tenant and landlord and their signatures, and photos and videos of the property along with any damage already done.

Why is it important

This document is essential for both the tenant and the landlord should disputes arise over damage to the property at the end of the tenancy. The landlord is permitted to take money out of the tenant’s deposit to pay for any damage, so will need the inventory report to prove that the damage was caused during the tenancy. Similarly, if the tenant is accused of damage that was already there, they also have evidence to support their case.

What should it include

Below is a list of the items the inventory should include:

  • Full names and addresses of the tenant, landlord and letting agency
  • Date the inventory was conducted and by whom
  • List of all fittings, fixtures, appliances, and equipment present in the property (see below)
  • The condition of each these items
  • A meter reading
  • A list of keys given to the tenant
  • Statements of agreement, signed and dated by both the landlord and the tenant
  • Photos and videos of damages and the rental property as a whole
    The conditions of these items need to be detailed during the inspection:

  • Walls, ceilings, floors
  • Paintwork
  • Carpets and curtains
  • Furniture and appliances
  • Fittings (e.g. kitchen cupboards, plug sockets…)
  • Windows and doors
  • Electricity, gas and water supplies
  • Smoke and carbon monoxide detectors

    How is it used

    As mentioned above, this document is essential for both the tenant and the landlord. The same property inspection and inventory check will be completed when the tenant moves out, and any damage to the rental property will be noted and deducted from the deposit. The inventory report, therefore, works to resolve disputes over whether damage was a result of the current tenant or not, as it proves the state of the property before the tenancy. If the dispute has to go to court, both sides will use the inventory as a significant piece of evidence, so it’s a good idea to get it right!
    We hope that this guide will make the process of preparing a detailed property inventory clearer. For specific help and advice, don’t hesitate to contact one of the Lodgis agents who will be happy to answer your questions.

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